Straight Forward Technology

Portable Video Conferencing Solution

Pre-Quote Information • December 2024

The National Golf Club

The National Golf Club

Large Boardroom • 40 Pax Capacity • 15m Room Depth

Project Overview

This proposal outlines three portable video conferencing options designed specifically for your large boardroom. Each solution is mounted on a heavy-duty wheeled trolley, making it easy to position the system wherever it's needed and store it away when not in use.

All options are designed around a BYOD (Bring Your Own Device) approach, which is ideal for venues hosting members, guests, and external presenters.

Why BYOD is the Right Choice

BYOD means participants use their own laptops to host and join video conferences. There's no need for dedicated room accounts, logins, or calendars tied to the conferencing system. This approach offers significant advantages:

No room licensing fees
Works with any platform (Teams, Zoom, Google Meet)
Guests can present instantly
Familiar interface for users
No IT admin overhead
Future-proof flexibility

⚠️ Critical Site Constraints

The following constraints have shaped our recommendations. These are non-negotiable based on your room configuration:

No Table Cabling

The conference table has no power or data connectivity. This rules out wired touch panels (CTP18/CTP25) and any PoE devices on the table. All table-side hardware must be battery-powered or wireless.

15-Metre Room Depth

Standard front-of-room audio bars cannot reliably pick up voices from the back of a 15m room. Wireless expansion microphones are mandatory for all options to ensure everyone can be heard clearly.

User Control Method

IR remotes are unreliable at 15m range. Touch panels require cabling. The approved solution uses the WPP30 dongle's built-in software to control camera, volume, and mute directly from the presenter's laptop.

Portable Requirement

All options are mounted on a heavy-duty wheeled trolley (rated >90kg, VESA 800×600 compatible) for easy repositioning and storage when not in use.

Three Options to Consider

Each option includes the mandatory wireless microphones, presentation dongles, and trolley

Option A
The Budget Core
Standard Video Conference
$12,000 – $16,000 inc. GST (estimate)

Yealink MeetingBar A30

Dual 8MP Camera with 120° field of view

10× Hybrid Zoom (3.5× optical, 3× digital)

6m Audio Pickup built-in (extended by VCM36-W)

Video Performance
  • Digital zoom only—image quality degrades beyond 8m
  • Auto-framing and speaker tracking included
  • Suitable for smaller groups at closer range
  • Electric privacy shutter
User Experience
  • Passive operation—plug in dongle, present
  • Control via laptop with WPP30 software
  • Best for: Budget-conscious deployment
Option B
The Performance Core
High-Fidelity Presentation
$18,000 – $24,000 inc. GST (estimate)

Yealink MeetingBar A50

Triple 50MP Camera system (wide + 2× telephoto)

8× Digital Zoom with optical-quality output

10m Audio Pickup built-in (extended by VCM36-W)

Video Performance
  • Crystal-clear facial detail at 12–15m distance
  • IntelliFocus shows close-ups of active speakers
  • Video Fence creates virtual meeting boundaries
  • AI noise cancellation for cleaner audio
User Experience
  • Superior video quality for remote participants
  • Control via laptop with WPP30 software
  • Best for: Quality-focused professional meetings
Option C
The Executive Core
Collaborative Hub & Kiosk
$35,000 – $45,000 inc. GST (estimate)

Yealink MeetingBoard Pro 86"

All-in-One 86" Touch Display

Triple 50MP Camera (same optics as A50)

12m Audio Pickup (16 MEMS microphones)

Video Performance
  • Same optical quality as the A50
  • IntelliFocus and Video Fence included
  • No external TV required—display is built-in
Interactive Features
  • Reverse Control: Navigate your laptop from the touchscreen
  • Digital Whiteboard: 21ms latency digital ink
  • Kiosk Mode: Run Android apps for events (course maps, signage)
  • Best for: Interactive presentations and multi-use

Included with All Options

Yealink VCM36-W Wireless Microphone

Yealink VCM36-W

Wireless expansion microphones with 6m/360° pickup, 12-hour battery life. Positioned mid-table to capture voices from all participants.

Qty: 2
View product details →
Yealink WPP30 Wireless Presentation Pod

Yealink WPP30

Wireless presentation dongles with 4K/30fps output. Plug and play—users control the room from their laptop via the built-in software.

Qty: 3
View product details →
Heavy Duty TV Trolley

Heavy Duty Wheeled Trolley

Commercial-grade mobile stand rated for >90kg, VESA 800×600 compatible. Lockable castors for stable positioning.

Qty: 1

Commercial Display

Options A & B include an 85" or 98" commercial-grade TV (TCL or similar). Option C has the display built into the MeetingBoard Pro.

Options A & B only

Ready to Discuss Your Options?

We'd be happy to walk you through each option in detail and provide a formal quote tailored to your requirements.

📞 1300 707 765 ✉️ info@sfpctv.com 🌐 sfpctv.com